OmniFile AI · Now in early access
Put AI to work on your agency’s files, safely.
OmniFile AI lets staff ask questions in plain English across file servers and databases. Sensitive data stays protected, every answer shows its sources, and people only see what they’re entitled to see.
Your agency’s knowledge is locked in its files.
Decades of documents.
Policies, contracts, case files and reports sit on shared drives that nobody can search well.
Sensitive data, unmapped.
Personal and confidential information is scattered across folders, and no one has a complete picture of where it is.
AI you can’t trust with it.
Most AI tools either see everything or nothing. Neither is acceptable for public records and resident data.
What OmniFile AI does
Ask in plain English.
Get answers from across your documents and databases, with links to the sources they came from.
Find sensitive data.
See where personal and confidential information lives across your file servers, before it becomes a problem.
Governed access.
Access follows role and department. Nothing is visible until an administrator grants it.
A complete audit trail.
Every question, every answer and every access is logged and reviewable.
Files and databases together.
Documents on file servers and records in SQL Server and Oracle databases, answerable in one place.
Runs in your environment.
In your cloud or on your premises. Your data stays under your control.
OPTIONAL SERVICE
Custom KPIs and business intelligence.
Our team connects your business intelligence environment and builds the KPIs and models your leadership needs, so they can ask about performance in plain English, alongside the documents behind it.
Your documents and your databases, answered together.
Most AI tools handle either documents or databases. OmniFile AI handles both, under one set of access rules. Connect the databases you choose, and staff can ask questions that draw on records and documents side by side.
- Curated, approved data. Your team decides exactly which database information OmniFile AI can use. Nothing else is exposed.
- The same governance everywhere. Department access, sensitive-data protection and the audit trail apply to database records just as they do to files.
- Built for accuracy. Figures come from your data, and OmniFile AI tells you when an answer is based on partial results.
- Works with your BI tools. OmniFile AI isn’t a dashboard or report builder. It answers questions in plain English and can connect to the reporting tools you already use.
- Supported today. SQL Server and Oracle, with other databases added to fit your needs.
Optional business intelligence services
Business performance, explained by the documents behind it.
Your reporting tools show what the numbers are. OmniFile AI helps your leadership understand them. As an optional service, our team connects OmniFile AI to your business intelligence environment, captures the measures your organization already tracks, builds custom KPIs and business intelligence models where you need them, and makes it all answerable in plain English, alongside the documents that explain them.
- Built on what you already measure. We start from the reports, queries and KPIs your teams rely on today, and agree their definitions with your business owners.
- Custom KPIs and BI models. Where your reporting falls short, our team designs new KPIs and business intelligence models around your goals, from leadership scorecards to department metrics, and makes them part of the same plain-English experience.
- Questions leadership actually asks. How is permit processing time trending? Where are we over budget, and why? What has changed since last quarter that we should pay attention to?
- Numbers with their context. Answers bring together the figures and the documents behind them, such as council reports, contracts and memos, with every source cited.
- The same governance. Access rules, sensitive-data protection and the audit trail apply to business data exactly as they do to files.
- Decision support you can check. Every finding shows where it came from, so your staff can verify it before acting on it.
Delivered as a custom engagement, scoped to your environment. It works alongside your existing business intelligence and reporting tools rather than replacing them.
Built for government
Public records requests.
Locate the documents and records that answer a request across departments, in a fraction of the time.
Department knowledge.
Give staff instant answers from policies, procedures and past work, without hunting through folders.
Privacy and records cleanup.
Find sensitive information, duplicate files and outdated records, so you can protect, retain or retire them with confidence.
Safe adoption of AI.
Let staff use AI on agency information while access, privacy and audit stay in the agency’s hands.
How it works
1. Connect
We connect OmniFile AI to the file servers and databases you choose, in your cloud or on your premises.
2. Govern
Your administrators decide who can see what, by department and location, and review the sensitive data OmniFile AI finds.
3. Ask
Staff ask questions in plain English. Answers cite their sources, and every interaction is logged.
Designed for public-sector security reviews.
- Your data stays yours. OmniFile AI runs in your environment: your cloud tenant or your own servers.
- Deny by default. Nothing is visible to anyone until an administrator grants access.
- Private AI. AI models can run entirely inside your environment for the most sensitive data.
- Full audit trail. Every question, answer and administrative change is recorded.
- Ready for review. Security documentation, a software bill of materials and support for your security questionnaire are available to agencies and partners under NDA.
Start with one department.
OmniFile AI is in a limited early-access rollout. We work with a small number of agencies at a time, starting with a focused, time-boxed pilot on one department’s files. Our team handles the setup end to end, and you see results on your own data before committing further.
Bring OmniFile AI to the agencies you serve.
OmniFile AI is offered through authorized solution providers who hold the customer relationship. We support you at every step:
- Demos, technical discovery, security reviews and onboarding, handled by our team.
- Margin on subscriptions, renewals and services.
- Registered opportunities are protected.
- No product learning curve for your team.
Interested in representing OmniFile AI in your region? Let’s talk.
Frequently asked questions
Does our data leave our environment?
No. OmniFile AI runs in your cloud tenant or on your own servers, and its AI models can run inside your environment too.
What can it connect to?
Windows file servers, plus SQL Server and Oracle databases. Other databases can be added to fit your needs.
Does OmniFile AI work with our BI and reporting tools?
Yes. As an optional service, our team connects OmniFile AI to your business intelligence environment and builds on the reports and KPIs you already use. Where you need more, we create custom KPIs and business intelligence models. Leadership can then ask about business performance in plain English, with the related documents alongside. It complements your reporting tools rather than replacing them.
Who can see what?
Your administrators decide, by role, department and location. Nothing is visible until access is granted, and every access is logged.
Can we trust the answers?
Answers are drawn from your own documents and data and show their sources, so staff can check them. OmniFile AI helps people find and summarize information; decisions stay with your staff.
How do we buy it?
Through an authorized solution provider. Most agencies start with a time-boxed pilot on one department.
Who builds OmniFile AI?
Applaya Technologies, a San Mateo–based IT solutions firm that has built data, cloud and application systems for public agencies and enterprises since 2004.
Get in touch
Your data stays under your control. OmniFile AI runs in your environment with governed access, sensitive-data protection and a complete audit trail built in.
© 2026 Applaya Technologies Inc. · OmniFile AI™ is a trademark of Applaya Technologies Inc.
